LCMS Convention Workbook St. Louis, Missouri — 1983, Page 137

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ADMINISTRATION AND PROGRAM IMPLEMENTATION

“develop and administer service support needs so that Synod
headquarters staff and other Synod operations are equipped to
more effectively reach out and serve.”

Marvin Siebels. Director

Appendix 4-05C
Personnel Department
Personnel and Statistics

It is the policy of the Board of Directors to maintain salary
administration policies which assure equitable and uniform
treatment for all comparable positions. Position descriptions
are annually reviewed and updated. Salary surveys are con-
ducted. Annual performance evaluations are made.

As of Jan. 1, 1983, the Svnod had 314 employees, of which
188 are included in the operating budget and 126 in Church
Extension, Concordia Plans, and other nonbudget depart-
ments. In 1982 there were 45 new employees, 35 terminations,
and 18 transfers. Because of the recession, hundreds of people
have applied for jobs with the Synod. The March 31, 1982,
EEO-1 report to the Equal Employment Opportunity Commis-

. sion shows that 17.5% of the Svnod’s employees are minorities.

yy, The department gathers names for all executive positions,

assists in interviews, and contacts references.

Another staff development training session was conducted
in 1982 by Donald McCoy, Ph.D., our management consultant.
The department will be holding monthly orientation training
sessions for new secretarial and clerical employees. These
sessions will be developed and conducted by a team of our
employees.

The department has worked with several Districts in look-
ing at their organizational structure as it relates to staffing
needs. One of the colleges has asked for help in establishing a
position and salary classification system for the nonfaculty
staff.

The department maintains the official rosters of the Synod
and accumulates all information for The Lutheran Annual and
Statistical Yearbook. All information appearing in The
Lutheran Annual is on either Concordia Publishing House’s
computer or the Synod’s word processing system. The teacher
roster is on the system, and the clergy roster will be entered
in 1983.

Growth in Ministry

The Personnel Director has continued to provide staff
services to the Growth in Ministry project. This project has two
purposes: (1) to examine in depth the dynamics which operate
between pastor and people and (2) to promote satisfaction and
effectiveness of pastors through designed growth experiences
based on successes rather than problems inthe ministry. Seven
workshop resources for Lutheran pastors, their spouses, and
congregational lay leaders have been developed:

1. Model A 5. Support Systems

2. Pastor as Teacher 6. Growth in Marriage
3. Spiritual Growth 7. Preretirement

4. Shared Ministry

A book describing the fundamental learnings of the project
has been written with parish pastors and lay leaders as its
audience. This book, entitled Growth in Ministry, has been
distributed to all of Synod’s clergy.

In the last biennium revisions have been made in the
Shared Ministry and Pastor as Teacher workshops; revisions
of the Model A and Support Systems are in process.

As an outgrowth of the Growth in Ministry research, the
Growth in Ministry staff team secured grants from Aid
Association for Lutherans for the development of a multiple
staff workshop, ‘Strengthening the Multiple Staff’ (a guided
resource), a congregational support booklet, and a continuing
education record folder for all professional church workers.

Crisis Intervention Seminar

At the request of the Council of Presidents, the Personnel
Department applied for and received a grant from Aid Associa-
tion for Lutherans to help with funding a Crisis Intervention
Seminar. This seminar, held Dec. 6—10, 1982, was designed

137

specifically to provide help to the District Presidents in dealing
with deeply divided congregations.

Ministerial Health

The Personnel Director continues to provide staff services
to the Ministerial] Health Commission. In fiscal 1981—82 there
were 50 referrals into the Svnod’s ministerial health program,
compared to 20 for the prior fiscal year. During the past year
andahalf, meetings have been held with the Circuit Counselors
in three Districts to discuss the early-warning—early-detection
approach to mental illness problems.

William Barge, Director

Appendix 4-05D
Internal Audit Department

The Board of Directors in accordance with Bylaw 2.187 has
provided an Internal Audit Department and received through
that department the reports of the internal auditors and
independent auditors. The following is a summary of the
activities of the Internal Audit Department and the board's
review of independent auditors’ activities.

A. Seminaries and Colleges. During the biennium the
Internal Audit Department performed financial audits during
each year for eight educational institutions and coordinated
and reviewed the work of the external auditors at the other six
educational institutions. The department also conducted audits
of federal funds for the 13 institutions utilizing government
funding and submitted its reports directly to the governmental
units involved. This funding, approximatly $4 million dollars
per year, provides our students with funds that are critical in
enabling them to attend our institutions.

The department also conducted five special operational
audits at the invitation of the institutions.

Assistance was provided to the board by the department in
its review of litigation at one institution and possible liability
of all institutions under the “Unrelated Business Income Tax.”
Assistance was also provided by the department to the Board
for Professional Education Services in the development of its
“Construction Manual” and “Chart of Accounts for Educa-
tional Institutions.”

B. Districts of the Synod. The Internal Audit Department
conducted financial audits for five Districts during fiscal 1982
and six during fiscal 1983 and reviewed the financial audit
reports prepared by independent auditors in all other Districts
for each of the two years.

Operational audits were performed in five Districts and
pre-entrance reviews of District Church Extension Fund opera-
tions were performed in four Districts prior to the Districts’
transfer of their Church Extension Fund operations to the
Lutheran Church Extension Fund.

Department personnel met with members of District boards
in six Districts and attended the annual District treasurers
meeting held in 1982.

C. Departments of the General Synod and Other Entities.
The department reported to the board the results of its annual
financial audits of KFUO-AM and KFUO-FM radio stations
and Concordia Historical Institute. The department also
reported on its participation in the regional and annual
meetings of the Lutheran Church Extension Fund and its
assistance to the staff of LCEF.

The department conducted and reported on operational
audits of the Board for Social Ministry Services’ ‘‘Keys for
Christ” program, development activity of the Department of
Stewardship and Financial Support, and the Black Ministry
Endowment Fund. It prepared annual statistical reports for
the Board for Professional Education Services review.

Results of operational audits of the Purchasing Department
and Personnel Department were also reported to the Audit
Committee.

D. Board for Mission Services. The department reviewed
independent audits of partner churches submitted to the Board
for Mission Services. At the request of the Board for Mission
Services and the involved partner churches, the director of the
Internal Audit Department made field visits to six foreign
fields to assist those partner churches in developing proper