# LCMS Convention Workbook_St. Louis Missouri_1983_S137 # Machine transcription, uncorrected — CHI Digital Archive (demonstration) \ ADMINISTRATION AND PROGRAM IMPLEMENTATION “develop and administer service support needs so that Synod headquarters staff and other Synod operations are equipped to more effectively reach out and serve.” Marvin Siebels. Director Appendix 4-05C Personnel Department Personnel and Statistics It is the policy of the Board of Directors to maintain salary administration policies which assure equitable and uniform treatment for all comparable positions. Position descriptions are annually reviewed and updated. Salary surveys are con- ducted. Annual performance evaluations are made. As of Jan. 1, 1983, the Svnod had 314 employees, of which 188 are included in the operating budget and 126 in Church Extension, Concordia Plans, and other nonbudget depart- ments. In 1982 there were 45 new employees, 35 terminations, and 18 transfers. Because of the recession, hundreds of people have applied for jobs with the Synod. The March 31, 1982, EEO-1 report to the Equal Employment Opportunity Commis- . sion shows that 17.5% of the Svnod’s employees are minorities. yy, The department gathers names for all executive positions, assists in interviews, and contacts references. Another staff development training session was conducted in 1982 by Donald McCoy, Ph.D., our management consultant. The department will be holding monthly orientation training sessions for new secretarial and clerical employees. These sessions will be developed and conducted by a team of our employees. The department has worked with several Districts in look- ing at their organizational structure as it relates to staffing needs. One of the colleges has asked for help in establishing a position and salary classification system for the nonfaculty staff. The department maintains the official rosters of the Synod and accumulates all information for The Lutheran Annual and Statistical Yearbook. All information appearing in The Lutheran Annual is on either Concordia Publishing House’s computer or the Synod’s word processing system. The teacher roster is on the system, and the clergy roster will be entered in 1983. Growth in Ministry The Personnel Director has continued to provide staff services to the Growth in Ministry project. This project has two purposes: (1) to examine in depth the dynamics which operate between pastor and people and (2) to promote satisfaction and effectiveness of pastors through designed growth experiences based on successes rather than problems inthe ministry. Seven workshop resources for Lutheran pastors, their spouses, and congregational lay leaders have been developed: 1. Model A 5. Support Systems 2. Pastor as Teacher 6. Growth in Marriage 3. Spiritual Growth 7. Preretirement 4. Shared Ministry A book describing the fundamental learnings of the project has been written with parish pastors and lay leaders as its audience. This book, entitled Growth in Ministry, has been distributed to all of Synod’s clergy. In the last biennium revisions have been made in the Shared Ministry and Pastor as Teacher workshops; revisions of the Model A and Support Systems are in process. As an outgrowth of the Growth in Ministry research, the Growth in Ministry staff team secured grants from Aid Association for Lutherans for the development of a multiple staff workshop, ‘Strengthening the Multiple Staff’ (a guided resource), a congregational support booklet, and a continuing education record folder for all professional church workers. Crisis Intervention Seminar At the request of the Council of Presidents, the Personnel Department applied for and received a grant from Aid Associa- tion for Lutherans to help with funding a Crisis Intervention Seminar. This seminar, held Dec. 6—10, 1982, was designed 137 specifically to provide help to the District Presidents in dealing with deeply divided congregations. Ministerial Health The Personnel Director continues to provide staff services to the Ministerial] Health Commission. In fiscal 1981—82 there were 50 referrals into the Svnod’s ministerial health program, compared to 20 for the prior fiscal year. During the past year andahalf, meetings have been held with the Circuit Counselors in three Districts to discuss the early-warning—early-detection approach to mental illness problems. William Barge, Director Appendix 4-05D Internal Audit Department The Board of Directors in accordance with Bylaw 2.187 has provided an Internal Audit Department and received through that department the reports of the internal auditors and independent auditors. The following is a summary of the activities of the Internal Audit Department and the board's review of independent auditors’ activities. A. Seminaries and Colleges. During the biennium the Internal Audit Department performed financial audits during each year for eight educational institutions and coordinated and reviewed the work of the external auditors at the other six educational institutions. The department also conducted audits of federal funds for the 13 institutions utilizing government funding and submitted its reports directly to the governmental units involved. This funding, approximatly $4 million dollars per year, provides our students with funds that are critical in enabling them to attend our institutions. The department also conducted five special operational audits at the invitation of the institutions. Assistance was provided to the board by the department in its review of litigation at one institution and possible liability of all institutions under the “Unrelated Business Income Tax.” Assistance was also provided by the department to the Board for Professional Education Services in the development of its “Construction Manual” and “Chart of Accounts for Educa- tional Institutions.” B. Districts of the Synod. The Internal Audit Department conducted financial audits for five Districts during fiscal 1982 and six during fiscal 1983 and reviewed the financial audit reports prepared by independent auditors in all other Districts for each of the two years. Operational audits were performed in five Districts and pre-entrance reviews of District Church Extension Fund opera- tions were performed in four Districts prior to the Districts’ transfer of their Church Extension Fund operations to the Lutheran Church Extension Fund. Department personnel met with members of District boards in six Districts and attended the annual District treasurers meeting held in 1982. C. Departments of the General Synod and Other Entities. The department reported to the board the results of its annual financial audits of KFUO-AM and KFUO-FM radio stations and Concordia Historical Institute. The department also reported on its participation in the regional and annual meetings of the Lutheran Church Extension Fund and its assistance to the staff of LCEF. The department conducted and reported on operational audits of the Board for Social Ministry Services’ ‘‘Keys for Christ” program, development activity of the Department of Stewardship and Financial Support, and the Black Ministry Endowment Fund. It prepared annual statistical reports for the Board for Professional Education Services review. Results of operational audits of the Purchasing Department and Personnel Department were also reported to the Audit Committee. D. Board for Mission Services. The department reviewed independent audits of partner churches submitted to the Board for Mission Services. At the request of the Board for Mission Services and the involved partner churches, the director of the Internal Audit Department made field visits to six foreign fields to assist those partner churches in developing proper