LCMS Convention Proceedings St. Louis, Missouri — 1975, Page 170

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170 RESOLUTIONS

nated as the depository for such historical records in
Bylaw 15.41 a; and

Wuereas, Synodical boards and commissions “shall
transfer correspondence, records, and other papers from
their respective offices to the archives when they are no
longer of current operational value” according to Bylaw
15.51 a; and

Wuereas, The Institute is better equipped to provide
security and a seal to such records as determined by the
Synod than the headquarters offices or a separately
designated storage area; and

Wuereas, The official transactions of any synodical
board or commission ought to become available for his-
torical examination at some designated point; and

Wuereas, Even records and resources of extremely
sensitive and delicate cases ultimately do become availa-
ble for research; and

Wuereas, It would be highly desirable that the offi-
cial records as stated in Bylaw 5.31 k also be made
available under certain circumstances after the lapse of
a long period of time; therefore be it

Resolved, That Bylaw 5.31 k be amended to read:

PRESENT WORDING

k. All files of cases in which a final decision has
been rendered by a commission or board shall be
preserved in a locked file in the custody of the Presi-
dent of the Synod. Any such closed files shal! be
opened only with the approval of the Board of Appeals.

PROPOSED WORDING

k. All files of cases in which a final decision has
been rendered by a commission or board on the synodi-
cal level shall be preserved in locked files in the
custody of the Concordia Historical Institute. Any such
files shall be opened only with the approval and for the
use of the Board of Appeals during the first 25 years
from the date of closing.

Action: Adopted (10).

To Provide for Archives
Copies of Certain
Synodical Publications

RESOLUTION 9-05
Report 9-02 (CW, p. 408)

Wuereas, Bylaw 11.25 e provides for deposit of two
copies of the Proceedings of the synodical convention and
of the Statistical Yearbook in the synodical archives; and

Wuereas, These provisions will not supply the neces-
sary copies of these resources for District archives and
synodical college and seminary libraries; therefore be it

Resolved, That Bylaw 11.25 e be amended to read:

PRESENT WORDING

e. Concordia Publishing House shall supply the
Secretary of the Synod with two copies of each Statisti-
cal Yearbook and of all proceedings printed by it of the
Synod and of the several Districts, for deposit in the
Synod’s archives.

PROPOSED WORDING

e. Concordia Publishing House shall supply the
Secretary of the Synod with two copies of each Statisti-
cal Yearbook and of all Proceedings printed by it of
the Synod and of the several Districts for deposit in
the Synod’s archives. In addition, it shall deposit one
copy each of the Statistical Yearbook and the Synod’s
Proceedings in the archives of the Districts and the
libraries of the synodical colleges and seminaries.

Action: Adopted (10).

To Eliminate the
Excuse Committee for
District Conventions

RESOLUTION 9-06
Overture 9-21 (CW, p. 413)

Wuereas, Bylaw 3.19 requires that all duly elected
and advisory members shall attend all sessions of the
District convention; and

Wuereas, Bylaw 3.19 further provides that all dele-
gates who arrive late or leave early or who do not attend
the convention provide a written excuse; and

WHEREAS, To carry out such a procedure at the Dis-
trict conventions, excuse committees in the larger Dis-
tricts expend unusual amounts of time attempting to
determine the accuracy of registrations; and

WHEREAS, It is almost an impossibility to tell whether
the delegate has truly come late or has left early; and

Wuereas, Often the reports of these committees are
incomplete and often prove to be quite embarrassing; and

Wuereas, Seldom if ever is the requirement of Bylaw
3.19, “Unexcused delegates shall be admonished by the
District President,” carried out with any success; there-
fore be it

Resolved, That the last two sentences of Article 3.19
of the Bylaws be deleted:
PRESENT WORDING
3.19 Attendance of Delegates

All duly elected delegates and advisory members
shall attend all sessions regularly until the close of the
convention. All delegates who arrive late or leave
early or who do not attend at all shall present a
written excuse. Unexcused delegates shall be admon-
ished by the District President.

PROPOSED WORDING

3.19 Attendance of Delegates

All duly elected delegates and advisory members
shall attend all sessions of the convention regularly
until the close of the convention.

Action: Adopted (10).
(The committee changed “are encouraged to” to “shall” in
the second line of proposed Bylaw 3.19.)

To Admonish Against
Malicious and Slanderous Attacks

RESOLUTION 9-07
Overture 9-22 (CW, p. 413)
Wuereas, One of the objects of the Synod is “the