LCMS Convention Proceedings St. Louis, Missouri — 1965, Page 304

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804 SUPPLEMENT TO CTCR REPORT

be called by the chairman of the department, by the
standing committee of the division to which it is respon-
sible, or by the Executive Committee of the council.

Item 6. Staff assistance for a department may be
assigned by the standing committee of the division to
which the department is responsible.

SECTION X
Commissions

Item 1. A commission may be established under the
general secretariat or within the structure of a division
by a two-thirds vote at an annual meeting or by like
vote of the Executive Committee to meet emergency
situations, and may be discontinued by majority vote
at a meeting of the council or of the Executive Com-
mittee.

Item 2. The membership of the standing committee
for each commission under the general secretariat shall
normally be named at the annual meeting, and shall
reflect the interests and memberships of the bodies co-
operating in the work of the commission.

Item 3. The membership of the standing committee
for each commission within the structure of a division
shall consist in the majority of members of the standing
committee for the division; additional members may be
designated upon nomination by the presidents of the
church bodies cooperating in the commission.

Item 4. The standing committee for each commission
shall at its first meeting following appointment elect
a chairman and a secretary.

Item 5. Each commission shall transmit promptly
a copy of the minutes of each meeting to the general
secretary of the council, to the president of each par-
ticipating body and to each representative in the council.
Each commission within a division shall also send
a copy of the minutes of each meeting to each member
of the standing committee for that division.

Item 6. Each commission under the general secre-
tariat shall submit written reports to the regular meet-
ings of the council and at other times as determined
by the Executive Committee. Each commission within
a division shall submit written reports to the regular
meetings of the standing committee for that division and
at other times as requested. A report of the activities
of each commission within a division shall be included
in that division’s report to the annual meeting.

Item 7. When the emergency conditions for which
a commission was created have ceased to exist, the com-
mission shall be discontinued. If the activities of a com-
mission become permanent in nature, the commission
shall be discontinued and the work assigned to an exist-
ing or newly created division, department or office.

SECTION XI
Offices
The general secretary shall include in his report to

each regular meeting of the council and at his discretion
to meetings of the Executive Committee a statement

of the activities of each office under his immediate su-
pervision.

A. Office of Research, Statistics, and Archives

The office of Research, Statistics, and Archives shall

1. gather, classify, interpret and distribute statistical
and other information regarding the Lutheran churches
in the United States and elsewhere in the world;

2. maintain a reference library, including biographic,
photographic and reference files, and an information
center for the benefit of the council and its participating
bodies;

3. make available the resource material in the refer-
ence library for scholarly research;

4. serve as the official depository for the archives
of the council, its affiliated agencies, and the National
Lutheran Council;

5. conduct or coordinate the conduct of basic re-
search assigned by the council or requested by its units
or by two or more participating bodies. Each research
project shall be undertaken only upon approval by the
Executive Committee after determining that necessary
financing and personnel are available.

SECTION XII
Procedure for Initiating New Work

Item 1. A proposal to undertake work not specifi-
cally provided for in the constitution or bylaws may
be made at any meeting of the council by (a) one or
more representatives, or (b) a division, or (c) the Exec-
utive Committee. Each such proposal, except when pre-
sented by the Executive Committee, shall be referred
to the Executive Committee for its study and report,
together with recommendations at that or a subsequent
meeting.

Item 2. Between meetings of the council, the stand-
ing committee for a division may forward a proposal
for new work to the Executive Committee which shall
transmit each such proposal and its recommendations
based thereon to the next meeting of the council.

Item 3. New work shall be undertaken by the coun-
cil only upon (a) a two-thirds vote at a meeting of the
council, (b) approval by a majority of the participating
bodies of the initiation of such new work within the
structure of the council, each body acting in such man-
ner as is its custom in such matters, and (c) agreement
by at least two participating bodies to cooperate in the
proposed activity.

Item 4. New work authorized as prescribed in item
3 above may be assigned on an interim basis to the
responsibility of an existing division or an office under
the general secretariat by majority vote of the Executive
Committee pending appropriate amendment of the by-
laws.

SECTION XII
Staff

Item 1. The executive secretary of a division shall
be elected by the Executive Committee of the council