LCMS Convention Proceedings St. Louis, Missouri — 1965, Page 129

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CONSTITUTIONAL MATTERS, MEMBERSHIP APPLICATIONS 129

D. SYNODICAL CONVENTION — ARRANGEMENTS
1.71 Convention Manager

A synodical convention manager shall plan, make ar-
rangements for, and direct the externals of synodical dele-
gate conventions and other major synodical assemblies and
may assist with planning and arranging for District con-
ventions. The convention manager shall be appointed by
the President on recommendation of the chairman of the
Division of Staff Services and shall be assigned to that di-
vision.

1.73 Local Convention Committee

On recommendation of the synodical convention manager
the President shall appoint a local convention chairman and
a local convention committee according to need.

1.75 Convention Expenses

a. The primary sources of income which are to offset the
operating costs of the synodical convention are the District
levy, registration fees, exhibit space rentals, and other mis-
cellaneous receipts.

b. The amount of the District levy per communicant
member and the registration fees will be based on the con-
vention budget submitted by the convention manager to
the Synodical Board of Directors for approval, who shall
notify the District Treasurers of the amount of their assess-
ment by September 1 of the year preceding the synodical
convention.

ce. The District Treasurer shall remit the amount of the
District levy to the synodical Controller’s office not later
than the month of March before the convention.

d. The Controller of the Synod shall prescribe, install,
and supervise convention accounting procedures, financial
controls, and budgetary classifications for operating income
and costs of the synodical convention.

177 Traveling and Convention Expenses

a. All traveling and convention expenses of synodical
officials, delegates, and representatives shall be paid by the
Synod, the Districts, the boards, or the commissions which
are represented by the respective delegates or represent-
atives. The expenses of District Presidents shall be paid
by the Synod. The Convention Manager shall arrange for
lodging and may also provide for joint meals while the con-
vention is in session. Rates for lodging and joint meals shall
be established and published.

b. The President of the Synod shall indicate which con-
vention committees must meet before the convention opens
and shall notify the Convention Manager, who shall provide
preconvention housing and meeting facilities for them. All
direct expenses incurred by these preconvention meetings
shall be borne by the Synod.

1.27 Convention Committees

The President shall refer all matters which are to be
presented to the Synod to convention committees appointed
by him from among the accredited delegates and official
representatives in order to expedite the transaction of busi-
ness. The President shall notify such committee members of
their appointment and of the time and place of their first
meeting no later than 8 weeks before the convention of the
Synod. After due consideration of the matters referred to
them, these committees shall report their findings and recom-
mendations to the Synod. If the President deems it advisable,
he shall be empowered to convene any such committees
Prior to the opening of the convention. Every member of
the Synod shall have the right to object to any appointment
made to such committees. There shall be adequate lay repre-
sentation on all committees.

B. THE SYNODICAL WORK PROGRAM
AND THE ANNUAL BUDGET

9.03 Budgeting Procedure

_ a. The Council of Administrators shall prepare and sub-
mit annually to the Board of Directors a challenging work
Program for each of the Synod’s departments and agencies
with accompanying cost estimates.

b. The Board of Directors shall receive for review plans
and policies which the boards and commissions of the Synod
intend to submit to the synodical convention. Any board or
commission shall have the right to take its recommendations
directly to the Synod for final decision, even if these recom.
mendations lack the approval of the Board of Directors,
provided, however, that the views of the Board of Direc-
tors and the reasons for its dissent shall be reported to
the convention.

c. At the synodical convention a special floor committee
is to receive the assignment to review and to report on the
recommended synodical work program as submitted by the
Board of Directors to the convention,

d. The biennial delegate conventions of the Synod shall
adopt a two-year comprehensive synodical work program.

e. After adoption of the synodical work program by the
convention, the Board of Directors shall communicate to all
the synodical Districts the synodical work program for each
fiscal year in the adopted two-year work program.

f. After the commitments for each year have been re-
ceived from the congregations and have been transmitted
by the District to the synodical Board of Directors, the Board
of Directors shall propose a tentative income and expendi-
tures budget for the next fiscal year for the consideration
of the Fiscal Review Commission.

C. FISCAL REVIEW COMMISSION

9.11 Membership and Organization

a. The Fiscal Review Commission shall be composed of
the President of each District (or his representative) and
one layman not in the employ of the District. The layman
and his alternate shall be elected by the District for a term
identical with that of the District President. The District
may at its expense send additional nonvoting representatives
to the Fiscal Review Commission meetings. The President,
the Vice-Presidents, and the members of the Board of Direc-
tors of the Synod shall be voting members of the commis-
sion. The Executive Director, the Controller, and the Stew-
ardship Counselor of the Synod shall be advisory members
of the commission.

b. The Fiscal Review Commission shall biennially elect
a chairman and a secretary from its midst who shall serve
until their successors qualify. The names of the members
of the Fiscal Review Commission and their addresses, the
list of officers, and a copy of all minutes shall be filed with
the Secretary of the Synod.

c. Responsibility for establishing the agenda, determin-
ing procedures of the meeting, and carrying out the duties
and functions of the commission shall be that of the elected
officers of the Fiscal Review Commission.

9.13 Meetings

a. The Fiscal Review Commission shall meet annually.

b. Each District President shall send the names and ad-
dresses of the Fiscal Review Commission members from his
District to the chairman of the Fiscal Review Commission
immediately after their election.

ce. The chairman shall convene a meeting of the com-
mission no later than thirty days after the start of the syn-
odical fiscal year.

9.15 Duties and Functions

a. In the light of the synodically approved 2-year work
program the Fiscal Review Commission shall review annual
synodical income-and-expenditure budgets and examine
programs. It shall receive budget proposals from the Board
of Directors, review them, and establish the annual budget.

b. After the annual budget has been established by the
Fiscal Review Commission, the Board of Directors shall pro-
vide for its implementation.

c. The Fiscal Review Commission shall suggest methods
for improving the financial situation of the Synod.

9.17 Expenses

The meeting expenses of the Fiscal Review Commission
shall be paid by the Synod; expenses of additional nonvoting