LCMS Convention Proceedings St. Louis, Missouri — 1962, Page 191

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COMMITTEE 6 191

The commission may divide itself into subcommittees or
may be augmented by additional members who shall be
advisory to the commission. If the commission finds it
necessary to be augmented through additional member-
ship on its subcommittees, it shall recommend suitable
candidates to the President of the Synod, who in con-
junction with the Vice-Presidents shall appoint additional
advisory members to the commission. Such subcommit-
tees may consist of from three to five members and shall
include at least one pastor, one teacher, and one layman.
The names of the subcommittee members shall be pub-
lished in the usual manner together with the membership
of the Commission on Church Literature. Synodical
policies on the term of office and on holding more than
one office shall apply. Decisions of the subcommittees
shall be transmitted to the commission by means of their
minutes. The commission shall be encouraged to conduct
an annual plenary meeting in order to coordinate policy
development and broad planning within the departments.
The following areas shall be provided for, either in com-
bination with another, or in separate departments:

Paragraphs a to k in Reports and Memorials, p. 249,

remain as they are.

VI. Creation of Central Office Service Department
Within the Division of Staff Services

The Division of Staff Services was created by the
1959 convention (Proceedings, 1959, p. 253). Provision
was also made for the appointment of the chairman of
this division (p. 255). In addition, subsequent recom-
mendations from the Implementation Committee and
the Survey Commission have recommended to the
Cleveland convention that the chairman of the Division
of Staff Services shall be an advisory member of the
Council of Administrators. Some responsibilities were
removed by the 1959 convention from the Controller
and “transferred to the Division of Staff Services as
soon as possible.” (P. 260)

It is assumed that the division would embrace the
following agencies, either already in existence or rec-
ommended for creation or merger by the Cleveland
convention:

1. The Department of Research and Statistics
2. The Personnel Department

3. The Transportation Secretary

4. The Central Office Service Department

The following recommendations suggest that the
Cleveland convention approve the establishment of the
Central Office Service Department to include purchas-
ing, printing (duplicating services), mailing, and build-
ing maintenance (and property management).

The Commission’s Recommendations

The Survey Commission presents the following rec-
ommendations:

1. That the purchasing, printing, and mailing depart-
ments continue to be managed by the purchasing agent
and that he be given this title.

2. That the maintenance and building service activi-
ties continue to be supervised by the building superin-
tendent.

3. That the data-processing department, if and when
established, be attached to the Central Office Service
Department.

4, That the transportation secretary (see bylaw sec-
tion 2.107) be attached to the Central Office Service
Department.

5. That the purchasing agent, the building superin-
tendent, the data-processing technician, and the trans-
portation secretary and their respective departments
and personnel be included in the Division of Staff
Services and as such be responsible to the Executive
Director.

6. That the Executive Director delegate his admin-
istrative responsibility with respect to the Division of
Staff Services to the Chairman of the Division of Staff
Services to the extent and in the manner determined by
the Executive Director.

7. That under regulations recommended by the
Executive Director and approved by the Board of Direc-
tors, all purchasing activities of all kinds in all centrally
located synodical agencies be performed in the pur-
chasing department under the direction of the purchas-
ing agent acting upon purchase requisitions which have
been previously approved by the Controller as to the
availability of funds.

8. Agencies not located in St.Louis shall follow
standard procedure in the matter of purchases as soon
as it is practical to do so.

VII. Further Study

The Survey Commission recommends that a tenth
item be added to the list in Reports and Memorials,
1962, pp. 263, 264, under items for further study:

10. That a manual of synodical operations be pre-
pared by the Commission on Constitutional Matters,
that all items more appropriately belonging into such
a manual be transferred from the Bylaws of the Synod,
and that the Commission on Constitutional Matters
report its recommendations to the next convention of
the Synod.

The Synodical Survey Commission respectfully peti-
tions the President of the Synod, Dr. John W. Behnken,
to transmit this material to the appropriate floor com-
mittee for convention action.

O.tver R. Harms, Chairman
Pau. Koenic, Vice-Chairman
Cart J. ScHUETTE, Secretary
HERBERT BERNER

Miron CARPENTER

Harotp DUNKELMANN

A. W. HERMANN

A. G. Huectr
CLARENCE W. Knippa
Justus P. KrRETZMANN
G. W. Losecx
Rosert V. SCHNABEL
Frep A. ScHURMANN
L. C. Turnock, Jr.

[606-A]

To Table Recommendation of Survey
Commission to Move Office of Commission
on College Work to St. Louis
Wuereas, The Synod’s Survey Commission in its

report issued December 1961 has recommended startling
and far-reaching changes in synodical organization as