LCMS Convention Workbook St. Louis, Missouri — 2007, Page 234

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234

PLANNING AND ADMINISTRATION

policies of corporate Synod and the agencies of the Synod, and
civil laws. [1.5.12.1 (b)}

(1) Activities shall not be entered into which may be detri-
mental to the interests of the Synod i tes. >) Any
inappropriate activity shall cease or the position will be vacated.
(1.5.12.1 (b) (1), (5)]

(2) Information acquired in the course of carrying out duties
of the Synod shall not knowingly be used in any way that would
be detrimental to the welfare of the Synod end-te-egeneies.
(1.5.12.1 (b) (2)]

No one shall vote on

any transaction in which the individual she# might receive a di-
rect or indirect financial gain. [1.5.12.1 (b) (3)]

(4) Gitte; The Board of Directors shall establish policy re-

ifts, entertainment, or favors ##-e%

from any individual or outside

concern which does or is seeking to do business with the corpo-

Tate Synod or #9 the agencies of the Synod shel-net-be-aeeepted.

{1.5.12.1 (b) (4)]

(¢) Individuals, prior to accepting elected, er appointed, efftee or

staff positions, ‘shall i sign state-

ments stating that they have received, understand, and agree to

abide by this bylaw and the Synod’s conflict of interest policy ef

66 A ”

[1.5.12.2]

Removal from Board or Commission Membership

¢ duties of their offi in go ith and with th

V: i vice- i in ji -
c Vice- i —Finance—
i incl Tr Ww i
XI rf nstitution.
*Ageney Organization

1.5.4 Every agency of the Synod shall meet at least quarterly unless
_ Otherwise stipulated in the Bylaws. Exceptions require the ap-
proval at least annually of the President of the Synod. 1.5.8]

15.4.1 Ad-egenetes At the initial meeting after election or appoint:
boards shall organize themselves as to offers chair, vice.

chair, secretary, and
after-eleetion-orappeintment
ws and shall conduct
business in accordance with accepted parliamentary rules.
£1.5.2]
15.4.2 All egenetes-mey-empley

program boards, commissions,
and governing boards may make use of executive commit-

tees to act in times of emergency between plenary meetings
and to act on delegated assignments. [1.5.3]
(a) Executive committees May not perform acts specifically re-
quired by the Constitution, Bylaws, and
resolutions of the Synod to be performed by the agency, nor
may they overtum actions of the agency. [1.5.3 (a)]

(b) All executive committee actions shall be reported to plenary
sessions of the agency. [1.5.3 (b)]

15.4.3 Fre-ageneies All mmission: V-
ering boards may also delegate a specific assignment for a

limited time to a committee composed of its own members.
{1.5.3 (c)]

1.5.4.4 Bearde-and-commissiens All program boards, commissions.
and governing boards may appoint standing committees of
_ Specialists to provide professional or technical assistance to
the board or commission and may delegate certain responsi-
bilities to such committees while retaining supervision.
din it may be made up of or include non-
board or F commission members. The creation of standing
committees shall be reported to the President and the Board
of Directors of the Synod. [1.5.11]

1.5.4.5 All egeneies program boards, commissions, and governing
boards shall maintain and make available upon request end
at a reasonable price a verbatim copy of the minutes of their
meetings except for executive sessions. [1.5.7]

Full Financial Disclosure

15,5 The Synod and each of its agencies shall fully disclose their
financial books and records to any member congregation of
the Synod. [1.5.13]
(a) Full disclosure includes all information (including, but not
limited to, information required to be made available under state
law) recorded in any fashion, except the following:

(1) Information that would violate the expected confiden-
tiality of donors.

(2) Personnel files or other information that would violate
the expected confidentiality of effeers-and employees.

(3) Information that relates to in-process negotiations of fi-
nancial matters.

(4) Information the disclosure of which would breach a legal
obligation of the Synod or its agencies or affect pending litiga-
tion or claims against the Synod or its agencies.

(5) Information that is preliminary in nature or otherwise has
not been finalized in its form and content. {1.5.13 (a)]

(b) Salaries of elected officers of the Synod, as identified in
Constitution Art. X A, shall be published annually in an official
periodical. [7.5.13 (b)]

(c) The accounting department of the Synod shall publish annu-
ally in an official periodical an invitation to request full, audited
financial statements and summary operating budgets of the
Synod or its agencies. {1.5.13.1]

(d) The Synod and its agencies shall share, upon request, the
quarterly financial statements as reported to the respective gov-
erning boards. {1.5.13.1 (a)]

(e) All information produced for normal publication or distribu-
tion shall be provided free of charge. [1.5.3.1 (b)]

(f) Requests for detailed financial information or the inspection
of financial records shall be made in writing to the respective
corporate boards by a member congregation and shall state the
records desired and the time period to be covered. {1.5.13.2]

(1) All responses to requests for information involving re-
search or compilation shall be billed to the member on the basis
of actual costs.

(2) Any inspection of financial records shall be done by (a)
member(s) of the congregation or its stated authorized agent at a
mutually agreeable time and place.

(3) The board may decline to provide the information re-
quested if the board can demonstrate by clear and convincing
evidence that the member*s congregation’s request is with the
specific intent to cause harm to the Synod or one of its agencies
or with the sole intent of deliberately and significantly disrupt-
ing the operations and affairs of the Synod or one of its agen-
cies.