LCMS Commission on Constitutional Matters — Minutes St. Louis, Missouri — May 7–8, 2011, Page 6

Transcription machine transcription, uncorrected

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Secretary Hartwig reported that his office’s files of agency documents will benefit from the
commission’s current methodical approach to document review, as the files are less than
complete at the present time.
Secretary Hartwig reported on his early efforts to prepare for the 2013 Synod convention and the
challenges involved in the new regional and presidential nominations and elections. Effort will be
made to alert the congregations of the Synod to the heightened significance that this process will
add to congregations’ selections of delegates to district conventions. Effort is also being made to
remind the districts of the bylaw changes made by the 2010 convention regarding visitation
circuits, which now have no numerical requirements. If districts do change the alignment of their
visitation circuits, they will need to remember that the numerical requirements for electoral
circuits have not changed.
Secretary Hartwig was asked to alert the Concordia University System and the boards of regents
of the seminaries of their need to update their policy manuals for dispute resolution under Bylaws
3.10.4.7.9 and 3.10.5.6.9 to reflect the bylaw changes made by the 2010 convention.
Secretary Hartwig reported that the members of the commission will be furnished periodically
with updated flash drives of Synod documents for their research purposes.
The commission determined not to review and revise its “Guidelines for Constitutions and
Bylaws of Lutheran Congregations” at this time.
At the request of Secretary Hartwig, the commission discussed his role of administrator of the
Synod’s dispute resolution process under certain circumstances.

45. Meeting Dates
The commission established the dates for its next two meetings, both to be held in St. Louis:
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September 3–4, 2011
November 12–13, 2011

46. Adjournment and Closing Prayer
With all business to come before the commission having been addressed and meeting time having
expired, the meeting was closed with prayer.

Raymond L. Hartwig, Secretary

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