LCMS Commission on Constitutional Matters — Minutes St. Louis, Missouri — February 26–28, 2010, Page 1

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MINUTES
COMMISSION ON CONSTITUTIONAL MATTERS
St. Louis Crowne Plaza Airport Hotel
February 26–28, 2010
143. Call to Order and Opening Prayer
Chairman Albert Marcis called the meeting to order. The meeting was opened with prayer. Due to a
schedule conflict, Secretary Raymond Hartwig was unable to be present for the first portion of the
meeting. Daniel Lorenz served as secretary pro tem (agenda items 143–147).
144. Meeting with Board of Directors
Prior to its meeting with the Board of Directors relating to question 09-2564, the commission moved into
executive session to prepare for the meeting.
After exiting executive session, the commission participated in a joint meeting with the Board of
Directors, for which both entities went into executive session to discuss issues relative to question 092564.
145. Concordia Plan Services (CPS) Governance Guidelines and Policies
1. With respect to the expression of the Plan’s purposes as expressed in its introductory section, the
CCM suggests that CPS add references to or use the language from the first paragraph of Bylaws
3.7.1.1 and 3.7.1.2 in addition to the reference to Article III 10 of the Constitution of the Synod.
2. Regarding page 2, items 3–5, these sections need to be revised to reflect the current Bylaws of the
Synod. In particular, #7 of Synod Bylaw 3.2.2.1 identifies the Board of Trustees—Concordia Plans
also as the Board of Directors of Concordia Plans Services; Bylaw 3.2.4 provides that terms of
office of all elected members of boards and commissions are six years and terms of office
commence on September 1 following each regular meeting of the Synod in convention; Bylaw
3.2.4.2 provides terms limits of two six-year terms if elected and three three-year terms if appointed
or elected; Bylaw 3.2.5 provides for filling elected board vacancies and Bylaw 3.2.5.1 provides for
appointment of appointed board vacancies; Bylaw 3.7.1.3 provides that the board of directors of
Concordia Plan Services and the board of trustees of Concordia Plans shall consist of 13 voting
members and the Vice-President–Finance—Treasurer as a nonvoting member; and Bylaw 3.7.1.4
provides that amendment to plan responsibility is ultimately vested in the Synod’s Board of
Directors, the Concordia Plan Services board required to report any changes to the Synod’s Board
of Directors for approval.
3. Under the “Management Review and Responsibility” section, page 6, item 3, the emergency
governance plan needs to be updated consistent with the current Board of Directors Policy Manual.
4. On page 7, “Qualifications for Lay Nominees,” this policy section ought to reflect more clearly
either that these policies are an express exercise of the authority of Concordia Plan Services to
impose greater restrictions for those individuals they will recommend for appointment by the Board
of Directors of the Synod than those required by Synod Bylaw 3.7.1.3.3, or it should be amended to
reflect only those required qualifications imposed by the Synod’s bylaw.
146. LCEF Governing Documents (08-2530)